Q1 : How many data formats are available in Excel? Name some of them.
A : Eleven data formats are available in Microsoft Excel for data Storage. Example:
- Number – Stores data as a number
- Currency – Stores data in the form of currency
- Date – Data is stored as dates
- Percentage – Stores numbers as a percentage
- Text Formats – Stores data as string of texts
Q2 : Explain few useful functions in Excel.
A : Following are the functions available in Excel for manipulating the data:
- Math and Financial Functions – SQRT, DEGREE, RAND(), GCD
- Logical Functions – IF, AND, FALSE, TRUE
- Date and Time functions – NOW(), DATEVALUE(), WEEKDAY(NOW())
- Index Match – VLOOKUP and INDEX MATCH
- Pivot tables
Q3 : How can you add a new Excel worksheet?
A : To add a new Excel worksheet, you should insert worksheet tab at the bottom of the screen.
Q4 : What is Freeze Panes in MS-Excel?
A : To lock any row or column, freeze panes is used. The locked row or column will be visible on the screen even after we scroll the sheet vertically or horizontally.
Q5 : Explain workbook protection types in Excel.
A : Excel provides three ways to protect a workbook:
- Password protection for opening a workbook
- Protection for adding, deleting, hiding and unhiding sheets
- Protection from changing size or position of windows.
Q6 : What is IF function in Excel?
A : To perform the logic test IF function is performed. It checks whether certain conditions are true or false. If the condition is true, then it will give result accordingly if the condition is false then the result or output will be different.
Example: For example, you select the cell, and you want to display that cell as “Greater than five,” when value is true (=5 or 5) and “less than five” when value is false (<5). For that, by using IF condition you can display result.
=IF (Logical test, value if true, value if false)
=IF (A1>5, “Greater than five, “Less than five”)
Q7 : What is the benefit of using formula in Excel sheet?
A : Calculating the numbers in Excel sheet, not only help you to give the final ‘sum up’ of the number but, it also calculates automatically the number replaced by another number or digit. Through Excel sheet, the complex calculations become easy like payroll deduction or averaging the student’s result.
Q8 : Which function is used to determine the day of the week for a date?
A : WEEKDAY () returns the day of the week for a particular date counting from Sunday.
Example: Let date at A1 be 12/30/2016
WEEKDAY(A1,1) =>6
Q9 : Can we create shortcuts for Excel functions?
A : Yes. ‘Quick Access Toolbar’ above the home button can be customized to display most frequently used shortcuts.
Q10 : Is it possible to make a Pivot table using multiple sources of data?
A : If the multiple sources are different worksheets, from the same workbook, then it is possible to make a Pivot table using multiple sources of data.
Q11 : How can you disable automatic sorting in pivot tables?
A : To disable automatic sorting in pivot tables:
Go To > More Sort Options > Right Click ‘Pivot tables’ > Select ‘sort menu’ > select ‘More Options’ > deselect ‘Sort automatically’.
Q12 : How can you resize the column?
A : To resize the column, you should change the width of one column and then drag the boundary on the right side of the column heading until the width you want. The other way of doing it is to select the Format from the home tab, and in Format, you have to select AUTOFIT COLUMN WIDTH under cell section. On clicking on this, the cell size will get formatted.
Q13 : What does a red triangle at the top right of a cell indicate?
A : The red triangle indicates that some comment is associated with the cell. Hover the mouse over it, and you can read the full comment.
Q14 : What are the charts in MS-Excel?
A : To enable graphical representation of the data in Excel, charts are provided. A user can use any chart type, including column, bar, line, pie, scatter, etc. by selecting an option from Insert tab’s Chart group.
Q15 : What is Microsoft Excel?
A : Microsoft Excel is an electronic spreadsheet application that enables users to store, organize, calculate and manipulate the data with formulas using a spreadsheet system broken up by rows and columns. It also provides the flexibility to use an external database to do analysis, make reports, etc. thus saving lots of time.
Q16 : Specify the order of operations used for evaluating formulas in Excel.
A : The order of operations in Microsoft Excel is same as in standard mathematics. It’s defined by the term “PEMDAS” or “BEDMAS”.
- Parentheses or Brackets
- Exponent
- Multiplication
- Division
- Addition
- Subtraction
Q17 : Explain Spreadsheet and its Basics.
A : Spreadsheet can be compared to a paper ledger sheet. It consists or rows and columns and their intersection called cells.
Q18 : How can you wrap the text within a cell?
A : You must select the text you want to wrap, and then click wrap text from the home tab and you can wrap the text within a cell.
Q19 : Which are the two macro languages in MS-Excel?
A : XLM and VBA (Visual Basic Applications). Earlier versions of Excel used XLM. VBA was introduced in Excel 5 and mostly used now
Q20 : Explain Macro in MS-Excel.
A : Macros are used for iterating over a group of tasks. Users can create macros for their customized repetitive functions and instructions. Macros can be either written or recorded depending on the user
Q21 : What is the use of NameBox in MS-Excel?
A : Name Box is used to return to a particular area of the worksheet by typing the range name or cell address in the name box.
Q22 : Explain pivot tables and its uses.
A : A pivot table is a tool that allows for quick summarization of large data. It automatically performs a sort, count, total or average of the data stored in the spreadsheet and displays result in another spreadsheet. It saves a lot of time. Allows to link external data sources to our Excel.
Q23 : What are three report formats that are available in Excel?
A : Following are the types of report formats
- Compact
- Report
- Tabular
Q24 : How would you provide a Dynamic range in “Data Source” of Pivot Tables?
A : To provide a dynamic range in “Data Source” of Pivot tables, first, create a named range using offset function and base the pivot table using a named range created in the first step.
Q25 : Which event do you use to check whether the Pivot Table is modified or not?
A : To check whether the pivot table is modified or not we use “PivotTableUpdate” in worksheet containing the pivot table.